Booth Exhibitors

Pricing and Registration for 10' x 10' Exhibitor Booths

Educational or Non-profit – $300 (Register)
Corporate - $500 (Register)

Exhibitor Opportunities

Please email events@eastproject.org  if you are interested in one of the following opportunities available for exhibitors.

Participant Registration Bags

Provide information about your organization to be included in registration bags.

  • Materials must be received by Friday, February 11 
  • We anticipate 205 EAST schools with 10 participants per school (2 adults and 8 students each)

Breakout Sessions

As space allows, you may present your own material during a breakout session. We are accepting proposals now. See Call for Breakout Session Presenters for more details.

Arrival & Booth Set-Up

Exhibitors are invited to set up booths on Tuesday, March 1, from 8:30 a.m.–1:45 p.m. or on Wednesday, March 2, from 7:15 a.m.–9:00 a.m. On arrival, please visit the EAST Booth on the exhibit floor to receive your registration packet and booth location.

Booth Rental Includes

  • 10' x 10' booth
  • 6'-8' skirted table
  • 2 chairs
  • 1 electrical outlet
  • Wastebasket
  • A sign featuring the exhibitor’s company name on the back of the booth

Suggested Items to Bring

  • Computer(s), monitor(s) and/or projector
  • Extension cords and power strips
  • Decorations for booth
  • Materials to hand out to participants

Cancellations of exhibitor booth space made after February 4 will not be eligible for a refund.     

Note: After registering and reserving a booth, an invoice will be sent to you by e-mail. All payments due by February 18. Thank you!

Internet Options

Wireless internet is complimentary at the Hot Springs Convention Center. You may also purchase a LAN line for your booth if desired. For more details click here

Exhibitor Agenda

Following is a tentative schedule.

Tuesday, March 1

Time Item Location
9:30 AM - 1:45 PM Exhibitor Arrival, Registration, and Booth Setup (Optional) Registration Desk / Exhibit Hall
2:00 PM - 4:30 PM Opening Plenary (Optional)* Horner Hall

*During the Opening Plenary, student awards will be announced for several conference competitions.

Wednesday, March 2

Time Item Location
7:15 AM-9:00 AM Exhibitor Arrival, Registration, and Booth Setup Exhibit Hall
9:00 AM Exhibits Begin Exhibit Hall
9:00 AM-4:00 PM Breakout Sessions See Details in Program
5:00 PM Exhibit Hall Closes Exhibit Hall
5:00 PM-6:00 PM VIP Reception TBA
6:30 PM Banquet* Halls A, B, and C

*During the Awards Banquet, EAST programs will be recognized for their achievements.

Thursday, March 3

Time Item Location
8:30 AM Exhibit Hall Opens Exhibit Hall
9:00 AM Exhibits Begin Exhibit Hall
9:00 AM-12:30 PM Breakout Sessions See Details in Program
12:45 PM Closing Session Exhibit Hall Bleachers
1:15 PM Booth Breakdown* Exhibit Hall

*Please do not begin booth breakdown until after the brief closing session. Thank you.

Hotels, Airport Shuttle and Shipping

Visit the hotels, shuttle, and shipping page for details on hotels providing a Conference participant rate, complimentary airport shuttle, and booth accessory and freight handling order forms.

General Event Information

For an overall agenda, map of  convention center, or other details visit the Event Information section of this website.

We look forward to seeing you in March!

This page was last updated on Monday, October 11, 2010 at 4:47:28 PM | View update history