Ambassador Team

Ambassador team members help with event registration, breakout session participation and EAST Initiative booths as well as solving miscellaneous problems, greeting VIPs, interacting with the press and assisting EAST staff as needed. A select number of students, if interested, may also serve as speakers during the Opening Plenary and Awards Banquet.

Team Meeting

All team members will be asked to attend a pre-Conference meeting at the EAST Initiative office in Little Rock, Arkansas on Tueday, February 8, 2011. Interested students not within driving distance should apply anyway; arrangements will be made to work around the meeting requirement if selected for the team.

Team Member Characteristics

Ambassadors are essentially Conference hosts, and must exhibit the following characteristics:

  • Outgoing and articulate
  • Mature, responsible and dependable 
  • Well versed in EAST 
  • Friendly 
  • Comfortable interacting with press, VIPs and guests

Positions Available

Team Leaders
Members
Speakers (members who also serve as speakers during the evening sessions)

Responsibilities – Team Leader

Before the Conference

  • Work closely with the Director of Training & Events to determine Ambassador Team Conference schedule
  • Plan team coverage of the Conference. Create a team folder for daily team and individual schedules, name tags, etc.
  • Contact all team members prior to Conference to review plan and make sure everyone knows their roles and schedules

During the Conference

  • Conduct team meetings to make sure the plan is being followed
  • Update EAST staff on progress and activities of the team
  • Make sure team members fulfill their individual roles
  • Present welcome at Awards Banquet
  • Other duties as needed

Two team leaders will be chosen and will work closely together. Applicants for this position must be detail oriented and highly organized.

Responsibilities – Team Member

Before the Conference

  • Communicate in a timely manner (phone and email) with team leader to define roles and responsibilities

During the Conference

  • Assist in the registration area checking in EAST schools, business exhibitors, sponsors, and guests
  • Serve as student greeters at exhibit hall entrance doors
  • Manage breakout session participation
  • Assist in EAST Initiative booths
  • Answer questions and solve problems
  • Greet VIPs and interact with the press
  • Other duties as assigned

Responsibilities – Speaker

All Ambassador Team responsibilities, plus speaking at Opening Plenary and Banquet. Additional characteristics requested: Funny and entertaining, with excellent leadership, presentation and communication skills. 

As a speaker, you will communicate with the Director of Training & Events, as well as your team members, regularly before the Conference to develop a plan for hosting the two evening sessions.

Before Conference

  • Communicate in a timely manner (phone and email) with team leader to define roles and responsibilities.
  • Create scripts focused on a goal or theme as requested by the Director of Training & Events. Scripts must be approved and memorized prior to the Conference.

At Conference

  • Attend dress rehearsals (day and times TBA) specific to requested speaking role.
  • Present on stage at either Opening Plenary or Banquet (TBD)

Application Submission Requirements (All Ambassador Team Positions)

If you are interested in being part of the Ambassador Team, complete the following nomination and submission requirements for the position desired and email to events@eastproject.org by December 8, 2010.

Nomination letter: All submissions must include a letter of nomination completed by the facilitator, including the following:

  • Name and school name of nominee 
  • Position desired 
  • Why the nominee should be considered for the position (provide examples of their assistance in your classroom)
  • Past experience/roles for nominee that would qualify him/her for the position
  • EAST phone number and days/times nominee can be reached in the EAST classroom
  • E-mail address of nominee
  • Facilitator name and e-mail address

Please submit one unique letter per student nominee.

Additional Requirements – Team Leader

Students interested in the position of team leader must have at least one year experience on the Ambassador Team. To apply, student must submit a letter of nomination from the facilitator, as well as their own application letter. Letter should be a typed one-page document (no bigger than 12-pt. type) telling a little about yourself, why you should be considered for the position, and listing past experiences or leadership roles that might help you in this position, as well as providing examples of your organizational skills and attention to details. 

Note: If you are not chosen for a team leader position we will assume you would like to be considered for a team member position. Please indicate if otherwise.

Additional Requirements – Speaker

Students interested in a speaking role at Opening Plenary and/or Awards Banquet must possess the additional characteristics requested and complete the submission requirements listed below. Student speakers will present on-stage to 2000+ people; comfort in front of a large audience is necessary.

Submission Requirements

1. Letter of nomination completed by the facilitator as described above.
2. Student submission, specified below:

  • One page typed document (no bigger than 12-pt. type) telling a little about yourself and why you should be considered for this position, listing past experience that would help in the position and what your personality would bring to the evening sessions, etc.
  • Provide 3 sample scripts: Opening remarks before the Opening Plenary or Banquet, closing statement of either session, and an introduction of the EAST President/CEO, Matt Dozier.
  • Create a one- to two-minute audition video that expresses your personality and why you would be a good candidate for this position. Must be burned to DVD and received at the EAST offices by 5:00 p.m. on the submission deadline date.

Tips for making a DVD that will display your best qualities:

  • The biggest mistake people make is to sit down without any planning and just record what they are thinking. Think beforehand about what you want to say, practice it and run it by some friends.
  • Be as creative as possible. Creativity doesn’t necessarily mean elaborate sets; just talk about things that are interesting and different. Tell us a story. Talk about your school, your goals, anything!
  • Be entertaining and outgoing. You are going to be hosting two of the most exciting components of the EAST Conference. Speak clearly and eloquently. Try not to stumble or pause too much. Smile and come across as a natural.
  • Make it conversational. Reciting rehearsed lines is not good.
  • Your smile should be heard as well as seen.

Technical guidelines for making your video:

  • No longer than 2 minutes.
  • Make sure audio, sound and light are good. This means light on your face, not behind you, no background noise, and that you can be seen and heard clearly.
  • Good production values are critical.

Mailing (Please include copies of submission letters with your DVD.)

Attn: Melanie Ridlon
c/o EAST Initiative
8201 Ranch Boulevard, Suite B1
Little Rock, Arkansas 72223

E-mail nomination letters and submission requirements (unless otherwise specified) to events@eastproject.org by Wednesday, December 8, 2010.

This page was last updated on Tuesday, December 21, 2010 at 11:57:47 AM | View update history