Program Impact Assessment

The Program Impact Assessment is a summary of how your program is impacting your students and community. All schools are evaluated using the same criteria. Based on your scores in several areas, you will receive an overall rating. Use this rating, along with the individual scores, to focus on areas for growth in the future. Feedback and certificates will be presented to each booth on the final day of Conference.

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Program Impact Assessment Guidelines

The Program Impact Assessment consists of five components: Pre-Conference Activities, Program Participation (new), Booth Design, Presentation Skills, and Presentation Content.

1. Pre-Conference Activities (10%)

This component includes tasks to be completed prior to Conference. Completing the tasks on time shows organization skills, including:

  1. School registered by November 17
  2. Top three photos in .jpg format emailed to events@eastproject.org by December 15 
  3. Students/Chaperone registered by January 26
  4. At least one project displayed in the EAST Project Database, added after July 1, 2010. Will be reviewed February 11
  5. Program Online Submission completed by February 2

Additional details on these activities can be found here. Task completion will be checked by EAST staff prior to the Conference.

2. Program Participation (10%)

Established EAST programs must be active in at least four (4) of the following to receive full credit. New EAST programs need three (3). Categories represent this school year (after July 1, 2010) unless specified.

  1. Hosted an EAST Night Out
  2. ELMA Participation
  3. National Service Project participation — At least one national service project displayed in the EAST project database by February 11. This is in addition to the project upload requirement in the Pre-Conference Activities. 
  4. Student Technical Training (minimum of 2)
  5. Additional Student Training
  6. EAST Conference 2010
  7. Facilitator Summer Seminar 2010

Task completion will be checked by EAST staff prior to the Conference.

3. Booth Design (10%)

Booth design is evaluated by a team of judges before the exhibit hall opens on Wednesday morning. Remember, your booth should illustrate aspects of your entire program. Refer to the Booth Design Rubric for more information on what the judges look for. Also view additional criteria in the Booths Guideline section.

For ideas on booth design, check out last year’s booth gallery.

4. Presentation Skills (20%)

Each EAST program will choose a team of students to present to judges at the Conference on March 2.  Each team will have 10 minutes. During this time, they should accomplish the following:

  • Present a formal presentation about your program. (suggested 5-7 minutes)
  • Use remaining time for questions and answers.

If the question-and-answer session concludes before the 10-minute time limit, the judges will ask if the presenters would like to share anything else in the remaining time. If the presenters feel confident they have shared all information needed, then the judges may continue to the next booth, even if the full 10 minutes has not been used.

The judges will evaluate the student’s presentation skills separately from presentation content, considering the level of skill and professionalism exhibited during the presentation and the question-and-answer time. Speaking skill, eye contact, dress and overall poise will be addressed. See the Presentation Skills Rubric for specific judging areas  for this section.

5. Presentation Content (50%)

Judges will analyze the quality, clarity and appropriateness of the information presented. Presentation should give a complete picture of your progam: student growth, community involvement, service and overall impact on the community.  

Judges will use the rubric at the top of this page to evaluate Self Directed Learning, Critical Thinking & Problem Solving, Teamwork, Community Involvement & Collaboration, and Resource Integration. They will be looking for evidence that your EAST program is striving to accomplish the goals and uphold the standards of EAST. That evidence should be apparent in your presentation, as well as in your booth design.

Examples of evidence are: reference letters from project “clients”, press releases, newspaper articles, photos, videos, brochures, posters, peer evaluations, project plans/summaries, evidence of problem solving strategies, project binders, websites, letters from teachers or members of the community, scholarships, student testimonials or any other items demonstrating the impact of your program.

Use the Presentation Content Rubric as a presentation guideline and planning tool for this portion of the PIA. The goal is not to list as many projects as possible although multiple projects are commendable.  The real focus of EAST is how your program impacts the community and inspires students to grow. Quality over quantity.

Your online submission will be available to the judges prior to the Conference so they can become familiar with your program. However judging will be based on the presentation and supporting information displayed in your booth.

The Judges

Judging teams consist of EAST facilitators, alumni, members of the EAST Board of Directors, Arkansas Department of Education staff, school administration, community members and other friends of EAST.  Judges are purposely paired with schools and communities with which they have little or no relationship, in order to avoid any bias. 

Be Considerate

Presenting to the judges can be very intimidating. Please do everything you can to provide your students the best possible environment for their presentation, including:

  • Making sure the booth space is not crowded by non-presenting students. These students should be observing other booths, attending breakout sessions, etc. so that presenters have the booth to themselves before the presentation for practice and preparation.
  • Not allowing parents, supporters, other students or facilitators to “hover” in the booth area during presentation. This is distracting for your students as well as the judges. (Non-presenting students can be taken for shy, ineffective presenters!)
  • Not videotaping the presentation. This can be extremely intimidating and is not permitted.

Quiet Zone

Music is never permitted in your booth unless part of a student project. Even then it must be kept at a low volume to ensure there is no disruption to neighboring booths.

On Wednesday, from 9:00 AM-5:00 PM, the Quiet Zone will be implemented. Music or sound is ONLY allowed if you are presenting to the judges. If displaying projects using music or sound during this time, please provide headphones to your visitors.

This page was last updated on Friday, February 18, 2011 at 7:12:51 PM | View update history