Booths

Your booth design should represent your entire EAST program without focusing on one specific project. Your booth space should be used as a tool to display information that supports the amazing projects taking place in your EAST classroom. 

2011 Exhibit Hall Floor Plan

2011 Booth assignments 

Registered EAST schools will be provided with the following:

  • 10' x 10' booth (includes an 8' back drape and two 3' side drapes)
  • 6' skirted table
  • 2 chairs (see note below)
  • 1 electrical outlet
  • Wastebasket

Note: Two chairs are provided for each booth. Please do not “borrow” chairs from other booths. If the booth company notices more than two chairs in your booth, they will invoice you for the extra chairs.

Suggested Items to Bring

  • Computers (2)—one serves as back-up
  • Projector
  • Extra extension cords and power strips
  • Decorations for booth (required)
  • Schedule of events poster showing when projects will be presented in your booth

Booth Guidelines

Please review the following guidelines and assessment information. These guidelines must be followed as they are part of your Program Impact Assessment.

  • The Conference theme, EAST: Right Click Here, should be represented.
  • Booth design should be that of a professional business-style booth. 
  • Multiple projects should be represented.
  • All parts of your booth structure must fit in the 10' x 10' space. Make sure that the structure and decorations do not extend into the walkway area. (This is a huge portion of the booth assessment rubric and will count against you if violated.) 
  • Booth decoration must not be higher than 10 feet. 
  • Do not attach anything to the booth drapes (straight pins, hot glue, etc.). 
  • Booth should not interfere with or distract from the booths around you; all visible walls must be considered. 
  • No power tools may be used to assemble your booth at the Conference. You may use a standard screwdriver, pliers, and hammer.
  • Do not solicite donations. This is not the purpose of your booth space or your EAST program. 
  • You will have a total of approximately 3 hours to set up your booth. This does not include unloading time. Please make sure you can accomplish this within the time frame, as additional time will not be provided. It is suggested that you practice booth set-up prior to arrival.

Note: Test the steadiness of your booth structure prior to arrival at the Conference. All booths should be sturdy and safe for all those around you.

Do NOT Bring

  • Helium baloons. The Convention Center strictly prohibits any use of helium baloons. 
  • CD Players, Mp3 players, iPODs, guitars, and other musical devices. Music is not permitted in your booth unless it is part of a student project. Even then it must be kept at a low volume so as not to disturb neighboring booths.
  • During Program Impact Assessment judging music is only allowed with headphones, unless you are presenting to the judges. See Program Impact Assessment Guidelines for more information.
  • Gaming devices.
  • Cell phones should be put away and used only in emergency situations.

Internet Options

Wireless internet is complimentary at the Hot Springs Convention Center. You may also purchase a LAN line for your booth if desired. For more details click here

Assessment and Rubric

The Program Impact Assessment judges will not evaluate booth design. However, booth design still counts as 10% of your overall assessment score and will be evaluated by a separate judging group prior to the exhibit hall opening on Wednesday morning. This is why booth set-up must be complete by Tuesday, March 1 at 6:00 PM.

Booth Assessment Rubric

Tip: To alert the judges if prominently displaying projects using technology, place a note on the computer or projection screen.

Booth Set-Up & Breakdown Times

Set-Up

Schools have their specific designated unloading time plus 12:00–1:45 p.m., and the remaining time directly after the Opening Plenary until 6 p.m. to complete booth set-up. Please turn off all equipment by 6 p.m., as you are required to leave the exhibit hall at that time and cannot return until 8:30 a.m. the next morning. 

Breakdown

All schools are required to remain at the Conference, with complete booth, until after the closing session. Approximate booth breakdown time is 1:15 p.m.

If transportation issues require you to leave before the close of Conference, you must get approval prior to Conference. Thursday is Public Day, when visitors, media and dignitaries will attend. We do not want them to see empty booths. Exceptions only for those schools that have to catch a flight.

Booth Gallery

Need ideas? Check out the 2010 Booth Gallery.

This page was last updated on Saturday, February 5, 2011 at 9:12:48 AM | View update history